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Keeping Students Active

Student Organization Funding (SOF) is a process where student organizations and club sports can apply to receive funding for events and initiatives. This funding is made available every academic year and is funded by a portion of the Student Activity Fee, paid each semester by each full time undergraduate student. SOF is a rolling process, which means allocations will be reviewed throughout the semester. Funds are limited and are allocated until depletion. Any request that is above $2,500 MUST be reviewed by Senate. Senate meets Mondays from 7:00pm to 9:00pm starting January 23, 2023. As a reminder you MUST apply at least 14 days before your event. Any requests made outside of that 14 day window may be rejected.

 

SOF is intended to help alleviate any financial burdens students organization may have when it comes to funding events/activities. Funding is never guaranteed and student organizations must meet the necessary requirements to be considered for funding.

A FINAL NOTE:  Funding is limited. MUSG does not have enough funds to cover all requests that we may receive (given that we have around 270+ organizations). Please know that a small award is not necessarily a reflection of the quality of your application or the importance of your programming; rather, it is likely due to factors far outside our control. Regardless, we hope that whatever we can provide is helpful to you.  

Forms:

 

 

Timeline for Spring Semester 2024

  • January 8, 2024: Funding requests open a week before classes

  • January 16, 2024 : Classes start

  • Sign up for SOF Training. ​​

  • SOF Committee will not meet the weeks of March 4, 2024 and March 10, 2024 because of midterms and spring break. Please plan accordingly. If you have events that may be impacted by this timeline, you should submit applications for funding earlier rather than later. For example, if you have events happening the week of March 18, 2024, you want to submit your funding request the last week of February.

  • April 19, 2024 : funding application closes for the year

  • Week of April 29, 2024: last week to hold events

  • May 30, 2024: deadline for spring reimbursements

 

Outline of Process

  1. Complete required training. Information and dates forthcoming. In the interim, review this slide deck that explains how SOF works.

  2. Fill out the SOF Expense Sheet. NOTE: do not alter the sheet. It is formatted to calculate the total cost of items based on quantity. You will upload this expense sheet to the funding application form on Presence.

  3. Apply for funds. (Must be 14 days prior to event and/or purchase.)

  4. Wait for response from the SOF committee. They will meet weekly once classes are in session but not during break periods, and it may take a week (sometimes longer) to get a response. When decision have been made you will get an email outlining the funding decision.

  5. Hold your event/purchase goods. SAVE YOUR RECEIPTS!

  6. Fill out a reimbursement form and upload proof of payment.

NOTE

  • If you do not have the funds to pay for goods/services, MUSG might be able to purchase goods for you or work with their advisor to do so. This cannot be done in every instance, so if you desire this option, you should apply for funds even earlier than 2 weeks before your event.​

  • All reimbursement requests and documentation must be received within 30 days of event/purchase. For events held the last couple of weeks of spring semester, you must submit reimbursement form by May 30, 2023.

Required Training

Organizations must have their financial officer trained in order to apply for funding. Fall training dates are being planned. In the interim, please review this slide deck.

 

Policies

Because funding is derived from the student activity fee (paid by all full time undergraduate students), MUSG makes every effort to be good stewards of those funds and has developed policies to that work toward allocating monies in ways that equitably serve the student body. There are things that cannot be funded.

Please read through these policies carefully.

Most importantly, you must regularly review our funding policies in the required training link below. Whether you read them or not, we will hold you and your organization accountable to them. We never want to take action against your organization to enforce these policies, but to ensure the integrity of our process, we have to uphold these as fairly and equitably as possible. 

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